Try This Rule to Keep Track of Delegated Email On the Home ribbon, click on Rules and select Manage Rules & Alerts.You can edit existing rules through the Rules & Alerts dialog. You can edit any rule and add stop processing rules as an action to prevent other rules from being processed. Sometimes, when a condition is met and a rule is applied, you want to stop processing all other rules. Use the up and down arrows to reorder the rules.On the Home ribbon, click on Rules button and select Manage Rules & Alerts.The order may make a difference if more than one rule applies to an incoming email. Rules are processed in the order in which they are listed in the Rules & Alerts dialog. Uncheck the boxes next to the rules you want to turn off.On the Home ribbon, click on the Rules button and select Manage Rules & Alerts.

Turn rules off by unchecking them in the Rules & Alerts dialog. Rules can be turned on and off, edited, and reordered as needed. Rules are managed from the Rules button on the Home ribbon. Exceptions include things like emails from particular senders, with particular subjects, sent only to you, and with specific words in the email.

Exceptions (Optional): Exceptions to the conditions prevent the rule from being applied to certain emails.

Actions include things like moving the email to a specified folder, categorizing the email, deleting it, forwarding it or flagging it. Outlook performs the action automatically, without prompting or intervention.

Actions: The action is what happens when the condition is met.

If you do not set conditions, the rule will be applied to every incoming email. Conditions include things like emails from particular senders, with particular subjects, sent only to you, and with specific words in the email.

Condition (Optional): Use conditions to determine when to apply the rule.

However, because the actions happen automatically, you need to be careful about creating rules that lead you to miss valuable emails. For example, rules can be used to auto-file incoming emails into specific folders. Rules automatically take actions when certain conditions are met. Regularly find yourself drowning in email? This excerpt from Affinity Consulting Group’s “ Microsoft Outlook for Legal Professionals” shows how to set up Outlook rules to process email faster and more efficiently.

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